Make the completed record useful.

Retain the output and the record that identifies its request; one is not a substitute for the other.

Choose a small, understandable folder scheme and keep organization separate from access control.

Use the owner report to reconcile identifiers and records, while checking which artifacts it actually contains.

Being able to select a cloud file does not prove that completed records synchronize back to it.

Keep three identities distinct so corrections do not erase what was actually sent.

Completion is a handoff to a named owner, not the end of every related task.

Use the minimum information required for the task and keep access details in approved channels.

A reliable manual workflow is better than an assumed automation with no verified recovery path.

Judge the original workflow problem using actual observations, not the number of features adopted.